Office Coordinator

Position

Aurora’s mission is to provide data-driven intelligence to support the energy transition. To support this mission, we are looking for a proactive Office Coordinator to help lead our newest office in Austin, Texas.
 
An organised and competent professional with strong communication skills, undertaking a variety of day-to-day office and clerical tasks, you will be confident dealing with individuals at all levels and have the ability to carry out administrative duties with accuracy and speed. A computer literate self-starter who can use their initiative, you will be used to multitasking and managing multiple diaries. You have the ability to work well both on your own and as part of a team, with a focus on quality and customer satisfaction. The goal is to ensure that office operations are efficient, adding maximum value to the Austin office. Previous experience working within an Operations or Finance Department would be an advantage.
 
This is an exciting opportunity to gain experience within a dynamic and innovative environment, where individuals thrive on change.

Key responsibilities

  • First point of contact for the business, regularly liaising with clients and business guests
  • Complex diary management and travel arrangement support for the Austin team
  • Day to day office management, including managing all office supplies and developing effective relationships with all suppliers
  • Support with the preparation and coordination of commercial documentation
  • Management reporting, including financial reporting, producing month end operational reports
  • Manage and coordinate the recruitment and onboarding activities for the Austin team
  • IT & equipment support, creating new user system accounts and equipment setup for new joiners
  • Company governance, including ensuring compliance with all company and client privacy and security protocols
  • Support to all areas of the business and consultants

Required attributes

  • At least three years’ relevant experience across multiple administrative roles, potentially but not necessarily in project management, finance, consulting, start-ups, or other relevant industry track
  • Attention to detail, excellent coordination, time management and organisational skills
  • Strong team player with excellent interpersonal skills and the ability to build effective relationships at all levels
  • Adept at managing a varied workload with the ability to multi-task and re-prioritise in a fast-paced and demanding environment
  • Ability to use initiative, forward think and work under pressure, with a willingness to proactively take on new tasks
  • Positive, can-do attitude
  • Advanced Microsoft Office skills, particularly Outlook (diary management), MS PowerPoint, Excel & Word

Desirable attributes

  • Proven experience working for a fast-growing international consultancy or professional services business
  • Proven work experience managing complex meeting schedules across multiple time zones
  • Experience with spreadsheets, database management, or financial reporting

What we offer

  • A dynamic, intellectually stimulating, and supportive environment
  • The opportunity to grow with the company, take on further responsibilities and bring in your own ideas
  • A fun and international work culture
  • The chance to influence key decisions in the energy sector through exceptional analysis

Applications

  • The successful candidate would start from May/June 2021
  • We will review applications as they are received
  • Salary will be competitive with experience

Please submit your résumé, a brief cover letter, your salary expectations and state your earliest possible start date.

Aurora values diversity and is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership and pregnancy and maternity.

Apply

About Aurora

Founded in 2013 by University of Oxford professors and economists who saw the need for a deeper focus on quality analysis, we have grown to become the largest dedicated energy analytics provider in Europe.

We provide:

  • Subscription analytics
  • Advisory
  • Software

Our mission is to provide rigorous, sophisticated analysis and energy market modelling to address this increasing market complexity. We cover all key energy commodities, with particular focus on the power sector and low-carbon energy transformation. We are thriving, and rapidly growing in Europe and further afield.