Event Logistics Coordinator

Position

We are looking for a master multi-tasker with great organisational skills to coordinate the logistics and help us to manage our annual industry-leading conferences which are unique and unmissable for the energy sector, bringing together over 1,500 attendees each year.

Joining our Oxford office, you will be responsible for organising our flagship events such as our Spring Forum, Renewables Summit London and Battery Conference. You will organise these events from initial project planning through to running the event on the day together with the Event Content Manager and with the support of the wider Aurora team. This will involve coming up with original ideas for our events and continuously looking for opportunities for making them more effective and sustainable; researching venues and suppliers; help with publicising the event; coordinating attendee registrations; making sure that everything runs smoothly on the day; following up with various stakeholders post event.

Your support might be required for the organisation of our other events at peak times (i.e our Renewables Summit Berlin or our group meetings with subscribers).

The successful applicant will enjoy autonomy plus the opportunity to substantially influence the perception and brand of the events. The role offers significant opportunities for growth and personal development as we continue to develop our conference and event programme.

You will be a member of our Commercial team, reporting to the Event Content Manager, and will work alongside members of our senior management. Great organisational skills are vital for this role, together with a flexible approach and a ‘can do’ attitude.

If you’re an enthusiastic event coordinator looking for a new challenge, step this way! This is your chance to take ownership of your specialism within an innovative, successful, and growing company.

Key responsibilities

  • Organise our large-scale events from logistics and venue arrangements, negotiating with suppliers and contractors, coordinating attendee registrations, contributing to marketing and communications, to defining detailed plans, roles and responsibilities, and coordinating the event during the day
  • Manage key stakeholders and suppliers, collect feedback and contribute to the highlights package and event learnings
  • Influence our event strategy and drive continuous improvements of our events

Required attributes

  • Proven experience in conference and event organisation or similar role
  • Excellent organisation and negotiation skills, able to manage a range of activities effectively to deadline and under pressure
  • Enthusiastic, energetic and highly organised, with exceptional attention to detail
  • Able to multi-task and re-prioritise in a fast-paced and demanding environment
  • Professional communication skills, able to communicate confidently and effectively with senior executives
  • Enthusiastic team player with the ability to work collaboratively with colleagues and wider stakeholders
  • Excellent PowerPoint, Word and Excel skills

Desirable attributes

  • Demonstrated success in business events coordination and in team-oriented environments
  • Experience in an Events or Marketing department
  • Experience with event management tools (i.e Asana) and other event platforms

What we offer

  • A dynamic, fast thinking, and supportive environment
  • A fun, informal and international work culture
  • Access to the Aurora Academy, our training programme offering a range of opportunities to develop your skills
  • An office in the centre of Oxford with coffee, fruit and snacks available in the office
  • A wide range of company and team social events
  • A competitive salary package

 
At Aurora we will consider all requests for flexible working. For most roles, the following types of flexibility are usually possible: a hybrid model of remote and in-office working, part-time hours and flexible start and finish times. Please talk to us at interview about the flexibility we could offer and we will explore what’s possible for the role.

Applications

The successful candidate will start as soon as possible. We will review applications as they are received. Salary will be competitive with experience.

To apply, please submit your:

  • CV
  • Brief cover letter
  • Salary expectations
  • Earliest possible start date
Apply

About Aurora

From its academic roots, Aurora Energy Research has grown to become the largest dedicated power market analytics company in Europe, providing data-driven intelligence for strategic decisions in the global energy transformation. We are a diverse team of around 200 experts with vast energy, financial and consulting backgrounds, covering power, hydrogen, carbon and fossil commodities. We are active in Europe, Australia and the US, working with world-leading organisations to provide comprehensive market intelligence, bespoke analytic and advisory services, and cutting-edge software.

We are a thriving, rapidly growing company with offices in Oxford, Berlin, Sydney and Austin, and more opening soon. We currently serve around 400 of Europe’s most influential energy sector participants, including utilities, investors and governments, and expect to continue to grow rapidly, adding new countries and products to our portfolio.